Improve Customer Onbording Process for Effective KYC

Blog / Improve Customer Onbording Process for Effective KYC

Onboarding clients is the practice of adapting and familiarizing new customers and clients with your product. Step-by-step instructions, useful guidance and support, and rejoicing when clients reach success objectives utilizing your service or product are all components of an excellent customer onboarding program. 

Customer Onboarding Process; KYC/KYB: Relevance

Why is Customer Onboarding Important? 

The onboarding procedure provides long-term advantages for both your consumers and your organization. Onboarding simplifies the lives of clients. The expertise and information required to use your goods are easily available. It enables customers to proceed smoothly through all the workflow and builds their faith in your company.  

The manner in which you onboard new clients establishes the tone of your continuing engagement with them. In addition, it boosts Customer Lifetime Value (LTV), decreases customer turnover, and converts new users into ardent fans. 

If that is not enough to convince you of the worth of the process, the following statistics demonstrate the significance of onboarding.  

  • Most of the income comes from repeat clients.  
  • Customers that are satisfied might become your best referral sources.  
  • Retaining customers may reduce acquisition expenses and improve income.  

In other words, user acquisition is essential for client retention and, therefore, company expansion.  

Check Out Blogs

Making the Customer Onboarding Process Faster

Customer onboarding significantly impacts whether a customer sticks with your product for a long time or leaves after a few months. When done correctly, it positions your consumers for success while also emphasizing the value of your offering.


In fact, this process is crucial since it serves as the basis for the consumer's continued connection with your service. An effective onboarding procedure will:  

  • Maintain consumer engagement.  
  • Ensuring they clearly grasp and appreciate the utility they'll get from your product helps ensure that they begin using it effectively, but more significantly, it will give them a reason to return to your website and use your product often.  
  • Optimize trial conversions. If you provide free or reduced experimentation and innovation, trial consumers will feel the value of its products throughout customer onboarding. If you can offer actual value throughout the orientation program right at the beginning of their trial, you will increase the likelihood that they will become paying clients.  
  • Effective customer onboarding prepares your clients to get instant and ongoing benefits from using your service for as much as they maintain to do so.  

Efficient Strategy  

You wouldn't construct a campaign without developing a plan; otherwise, you risk incoherent and ineffective marketing strategies. 

Likewise, this holds true for your customer onboarding program. Before you design anything that your consumers will see, you must have a goal and a strategy for reaching it.  

Obviously, this will be refined as you learn more about your consumers, but you must begin with a goal in mind. As you develop your onboarding plan, ensure that your purpose is particular to your product and client base and that it encompasses these three essential retention goals

  • Encourage people to use your product many times throughout the first week.  
  • Establish a use pattern.  
  • Create a necessary product.  

Some consumer information gathered during the marketing and sales phases will be used in the earliest onboarding stages. Combining the three will increase your chances of delivering an exceptional client onboarding experience. While you may have hundreds or even thousands of interactions with distinct prospects, each client has only one impression of you. It's beneficial to think of customer service as an integrated whole.  

Methodology 

The purpose of onboarding is to familiarize new users with all of your product's capabilities. The flow of your onboarding process will rely on the individual requirements of each user; for instance, you can't compel a new user to view your welcome video, but they should have access to it when they're ready and whenever they want. 

Your purpose is to enable your client to onboard independently by providing them with the necessary resources. This indicates that your process must have particular aspects to take clients from setup to achieving their first success. 

For example, for a product setup, the next points are needed:  

Email Greeting/Welcome Product Configuration

Create a step-by-step instructional or a setup to walk your consumers through the installation procedure. Make this instruction optional and brief. Typically, a guided setup is required when there are several phases or when activities must be performed in a certain sequence.  

  • Express your gratitude. They’ve taken the effort to sign up for your product, therefore, it’s crucial to let your new customers know that you appreciate them.  
  • Give them resources that will get them going. Examples include a video introduction, articles in the help center, and a frequently asked questions page.  
  • Reunite them with your merchandise. The main goal of your welcome email should be to get your new customer to click through and sign up for or log in to your product. Make this the most prominent link and call to action in your introductory email.

Void States

When a client accesses their portal for the first time, there will be features with no data. Fill these empty states with informative and actionable text that explains the feature, demonstrates its usefulness, and encourages users to begin using it.  

Best Methods for Onboarding Customers  

Best practices for customer onboarding can help you develop a great onboarding experience. The following suggestions will need information from all client touchpoints.

  • Develop a plan for your clients. 
  • Determine the customer's requirements.  
  • Set expectations and milestones. 
  • Have a problem-solving mentality. 
  • Automate repetitive processes. 
  • Follow-up after onboarding. 
  • Continuously examine your client's requirements.  
  • Improve, improve, improve! 

Tips for Effective Customer Onboarding 

In addition to basic practices, there are a few things that will make your clients' onboarding experience pleasant.  

  • Create a customized experience. Each client has a distinct set of issues. The more your ability to customize your solution to their requirements, the simpler it will be to accomplish victories and loyal clients.  
  • Dissect everything. Spread information gradually and selectively. Ask a new user to do one job at a time and offer explicit directions on how to complete it.  
  • Be with your consumers throughout the whole process. Be accessible to your consumers if they get trapped or encounter problems. If possible, assign several customer services or success agents to new clients. It will improve their onboarding experience and help you identify where your procedure is lacking.  
  • Honor the minor victories. Recognize each achievement along the route to customer-defined success to foster a lasting connection. 

Check out our case study with Papara




You Might Also Like